Room Parent Coordinator
Have you volunteered to be a Room Parent Coordinator this year?
Below are a list of responsibilities and some sample letters
of communication. Thanks so much for supporting Westview!
Congratulations and thank you for volunteering. Westview
strives for academic excellence but it takes an active, supportive
community to ensure the extra-curricular activities are essential
to a well-rounded education. Your service as a "Room Parent
Coordinator" is a great step in mentoring a child by example.
Each class has a Room Parent Coordinator and room parent
volunteers. In the event of Co-Room Parent
Coordinators, only one person will serve as
the primary contact.
- Serves as a liason between the teacher and other room parents,
organizing classroom volunteers for activities such as: classroom
parties and PTO sponsored events.
- Provides and schedules volunteers to fun their class' Fall
- Ensures that each classroom party and PTO sponsored event is
planned and staffed with enough volunteers, crafts, goodies, and
games. The Room Parent Coordinator is not required to attend every
- Will serve as the primary contact to the PTO and the
- Shares the Room Parent Coordinator's job. (If you share the job
with a co-room parent, you may want to divide up the parties
between the two of you so you each get a chance to delegate.)
1. Meet the
teacher. Set up a time to talk with the teacher and find
- What parties and classroom events you will be responsible for
(dates and times).
- What/how many activities and/or crafts you should prepare
- What food the teacher prefers (they have experience with what
- Give your teacher an opportunity to express his/her
- Share any ideas you may have for the upcoming year.
- Ask if younger preschoolers are welcome.
teacher lays the ground rules!!
Maintaining an open line and consistent communication with your
teacher throughout the year is the key to success.
2. Attend the Room Parent Coordinator
3. Plan and organize.
When planned activities are scheduled (i.e. Winter Holiday Party
and Valentine's Day Party.), it is your responsibility to inform
classroom parents of specific dates, time, place, as well as any
needed food donations. This communication can be via phone, letter
or e-mail. It is always helpful to provide a reminder note or
call to the volunteers, just prior to the event.
4. Teacher Appreciation Week.
You are in charge of making your teacher feel "appreciated" this
week. There is a book located in the office (just ask Linda)
that each teacher has filled out to help you come up with ideas of
things your teacher likes/enjoys.
5. PTO Special Events.
Throughout the year a PTO chairperson may contact you for
volunteers needed for special events (i.e. Teacher Appreciation
Luncheon, AR Party, etc). You can obtain the
volunteers from your room parent list.
6. Harvest Hoedown Volunteers and Donations.
EVERYONE should HELP with the Harvest Hoedown to be held on
Saturday, October 12th. It is our biggest fundraiser and a school
Each classroom is responsible for:
a. manning a booth and making a sign for your
b. 8-10 jazzy jars, plastic containers preferred
c. new or gently used stuffed animals (Send in the week of
Call, email, or send a letter to each family in your class to
get them to volunteer for 30 minutes to an hour at your class
booth. It is always helpful to send a reminder note to the
volunteers with a copy of the schedule several days before the
actual Harvest Hoedown. For families that cannot volunteer to man a
booth they may donate the above mentioned items or even help set up
and break down the booths as an option. Also, we'd like each
of you to make your booth look enticing and inviting to children by
making a sign and possibly decorating. Don't go out and spend
a fortune, but make it look COOL!!
Below are examples pulled from the internet of communication
ideas between you and the parents. You may already have a
system that works well for you, but for those of you who need some
ideas, check these out. Introduction Sample Letter Sample Party Letter Sample Party Schedule (Fall Party) Sample Reminder Letter Sample End of Year Party Gingerbread House Information